Mission to North America
Accounting – Accounting Assistant (CP/Other)
Job Description
I. Position Statistics -
Title: Accounting Assistant
Revision Date: December 2011
EEO Code: Administrative Support
Status: Exempt
Pay Grade: Level Four
II. Summary Statement of Overall Purpose/Goal of Position –
Under the general supervision of the Accounting Manager, provide financial administrative assistance to the accounting functions.
III. Essential Duties –
* Church Planter budgets:
~ Review assigned accounts received from the Financial Analyst for church planters on monthly, quarterly and bi-annual basis to determine payouts. This involves the following:
- Review the Gift Detail Report to determine potential delinquency on pledges and noting this on the review document.
- Update the CP’s budget with actual expenses and amend/extend support according to current funds available.
- Determine if core giving is as expected and whether expenses exceed CP’s plan.
- Forward review information to Financial Analyst for contact with the CP.
~ Contact apprentices once every three months to update status.
~ Process CP expense reimbursement requests as needed
~ Responsible to maintain and update all church planter procedures when needed. Procedures should be reviewed on at least a quarterly basis for any necessary revisions.
* PCA Five Million Loan Fund:
~ Maintain waiting list for funds
~ Update Associate Coordinator, Accounting Manager, and Financial Analyst monthly with status report of fund activity
~ Contact churches to begin application process
~ Receive financial documentation package from applying churches and key in appropriate financial information
~ Send package to Financial Analyst for review/approval
~ Maintain repayment schedules
~ Review past due balances and send reminder/past due letters as necessary
* Maintain equipment inventory:
~ Via addition-transfer/disposal forms, ensure that all assets are properly added, transferred, or disposed of
~ Conduct annual inventory
~ Issue asset tags as needed
* Committee Reports:
~ Provide budget information on all new and revised CP budgets for bi-annual MNA Committee meetings.
~ Send information to Financial Analyst for review/approval.
* Timothy Fund:
~ Maintain spreadsheet on Timothy Fund to include all gifts received, fund repayments, and funds issued on a monthly basis.
~ Give spreadsheet to Financial Analyst for review/approval after updating each month.
* Daily gift processing:
~ Process daily incoming donations via check batching procedures on a scheduled rotation per established procedures.
IV. Other Duties –
* Assist with annual audit to include, but not limited to: prepare and mail donor tax statements and provide requested backup.
* Provide vacation/sick day front desk/receptionist duties
* Maintain a variety of reports, records and files, including updating church planter documents as needed.
* Operate computer and related office equipment.
* Perform other duties as assigned by the Business Administrator, Accounting Manager or Financial Analyst.
Contact Information:
Mission to North America (MNA)
1700 N. Brown Road, Suite 101
Lawrenceville, GA 30043-8143
RE: Accounting Assistant Open Position
Phone: (678) 825 -1200
Fax: (678) 825-1201
Email: mna@pcanet.org
